- To optimize work efficiency and reduce patient waiting time while maintaining transparency and accessibility.
- To streamline patient management including Out-patient management, In-patient-admissions
- To educate students, the importance of complete patient history, systemic conditions and their management
THE CONTEXT
VIDS, which has been incorporating the latest technologies to optimize workflow and data management, is supported by a dedicated in-house IT department which ensures all operations of the institute are automated and computerized.
After initial glitches, the practice has been integrated seamlessly in our academic program. A good example is biometric facial recognition, used by students and staff alike for day-to-day attendance.
THE PRACTICE
A. “THE HMS – HOSPITAL MANAGEMENT SYSTEM”
Each patient allotted a digital card and unique ID has their data entered at every department on digital program that can be retrieved at any other department at any time.
At present, GHealth online program is being used which will be replaced by the more robust VYKO, which in phase II will be implemented in VIDS.
B. “ONLINE PRESCRIPTIONS”
Prescriptions done through online prescription makes it easier for patient to procure correct medication with no abuse of a written prescription. Listing of drugs is under generic names which improves decision making for the students.
C. “DMS: DOCUMENT MANAGEMENT SYSTEM”
Pharmacy and store related indenting is done online following the various approvals at different levels of administration.
All medico-legal cases documentation is maintained in the EMD in the digital format.
D. “DIGITAL EVALUATION”
Digital evaluation of scanned answer script is done on campus under the affiliation of RGUHS. This cuts down time in transportation of the answer booklets, reduces the risk of mishandling.
E. “DIGITAL LIBRARY”
The college is part of the HELINET consortium of RGUHS which offers many e-journals, e-books, and database which has had a tremendous impact on the academic performance of the students.
F. “VASA” VYDEHI ADVANCED SIMULATION ACADEMY
Vydehi advanced simulation academy, Asia’s largest high fidelity medical simulation facility with a capacity to accommodate 350+ students is highly beneficial in training students.
G. “ADMINISTRATION”
Staff, both teaching and non-teaching, have biometric finger or face or smart card for identification purposes. All communication including circulars, notifications are done online with WhatsApp groups used for internal communication.
Students through an online portal- CAMPUS MEDICINE can find their attendance, internal marks and other essential information which can also be accessed by parents.
H. “3D CLASSES”
An innovative idea introduced for better comprehension of topics was the introduction of 3D classes which proved to be easier than 2D teaching or demonstration on cadavers.
I. DIGITALIZATION USAGE IN VYDEHI TRANSPORT FACILITY
The transport systems in Vydehi use an in-built GPS system for bus tracking, used by students, staff and parents.
J. COMPUTER ON WHEELS IN THE EMERGENCY DEPARTMENT
The EMD uses “computer on wheel”, which decreases the response time, data of which can be transferred across various departments when needed.
K. DIGITALIZATION OF VYDEHI DURING THE PANDEMIC
In 2020, the college launched online consultation for patients along with COVID testing, i.e. RTPCR, gene expert and RAT reporting done through online.
The IT department had also set up online-classes with regular Internals assessment conducted.
Under the aegis of GOK and RGUHS, home isolation was also monitored
L. “DIGITAL IMAGING”
Digital imaging techniques like OPG, RVG, CBCT are used for more detailed diagnosis, which teaches students advanced imaging technique while being more patient friendly. CD report is given to patients.
EVIDENCE OF SUCCESS
Digitalization has shown an overall improvement in the performance of the students as the overall pass percentage has improved while also being useful at patient management.
PROBLEMS ENCOUNTERED AND RESOURCES REQUIRED
Certain problems faced in transition was the frequent power cuts, adapting skills for students and staff, availability of computers, patients not carrying smart devices.
